Payroll - IDs and Exclusion

Payroll IDs in Superpunch are critical for accurate payroll processing. Below are instructions on how to Add, Remove or Update a Payroll ID in Superpunch.

This information is only applicable to those with "Payroll Analyst" and "Payroll Manager".

Finding a User

1. Log into Superpunch.
2. Navigate to: Admin Tools -> Users.
3. Select the User Search tab (you may customize your search filters by searching for a specific user by typing their info in the "Search for a Specific User" text box, or by selecting a Site, Client, Line of Business, and/or Roles).
4. If the user isn't an active user in Superpunch, select the Show Inactive Users checkbox.
5. Select Apply Filters.
6. To open a user's profile, click the edit icon to the right of their information. 

Excluding a User from Payroll

If a user shouldn't be included in payroll activities and reports, you can exclude them from Payroll.

To Exclude a User from Payroll, follow these steps:

1. Once you've found the User via the "Finding User" steps listed above, select Edit.
2. Select the Profile tab.
3. Select the Exclude From Payroll checkbox in the "User Details" section on the Profile of the user's profile.
4. Select Submit.

Editing a Payroll ID

To edit a payroll ID, follow these steps:

1. Once you've found the User via the "Finding User" steps listed above, select Edit.
2. Select the Admin tab.
3. Under the "Alternate System Accounts" section, find the corresponding Payroll ID that you want to edit/update This is generally a numerical ID number, and the format for the title of the field is generally "Payroll-REGION".
4. Update the "Payroll ID" in the corresponding field (payroll IDs must be unique).
5. Select Submit.

Adding a Payroll ID

To add a payroll ID, follow these steps:

1. Once you've found the User via the "Finding User" steps listed above, select Edit.
2. Select the Admin tab.
3. Under the "New Alternate System Account" section, choose the correct Account Type. 
4. Enter the payroll ID in the "Account Identifier" field (payroll IDs must be unique).
5. Select Submit.

Deleting a Payroll ID

1. To delete a payroll ID, navigate to the user's profile and select the Admin tab.
2. Under "Alternate System Accounts" section, find the corresponding Payroll ID that you want to delete. This is a numerical ID number, and the format for the title of the field is generally "Payroll-REGION (Payroll)", for example: Payroll-Canada (Payroll).
3. Delete the Payroll ID number from the corresponding field.
4. Click Submit to save the changes.

Need more help? See the Superpunch Support Options article.